Position Purpose: To support the activities involved with the pricing of estimates and the purchasing of materials in the most cost effective and efficient manner

Essential Responsibilities

• Assists with the selection and purchase of materials
• Confers with vendors to obtain product or service information such as price, availability, and delivery schedule
• Assists with the setup of annual blanket purchase orders and bid requests
• Updates and maintains procurement records
• Assists with the tracking of actual material costs versus estimated dollars
• Works closely with Accounts Payable to ensure accuracy of invoices
• Approving TAP (Transform AP) invoices in a timely manner
• Assist in the returning of excess materials
• Works with estimating department for pricing of estimates
• Works with project management to procure materials at the correct cost and in a timely manner
• Maintain and update supplier diversity certificates
• Setup hotel direct billing accounts
• Department Expense PO entry
• Setup new suppliers and maintain supplier records
• Negotiate payment terms
• Assist with supplier inquiries about payment/terms
• Other duties as assigned

Knowledge | Skills | Abilities

• Ability to work independently and meet deadlines
• Good negotiating and interpersonal skills
• Proven administrative, communication, organizational, presentation and analytical skills
• Skill in preparing and maintaining procurements records
• Knowledge of Microsoft Office, Outlook, and JD Edwards